Genome Training Grant: Terms & Conditions for Predoctoral TraineesStipend: The fellowship provides a stipend of $21,600 for the 2011/2012 academic year. The stipend may be augmented by salary for other activities from a nonfederal source. Going on leave: If you decide to go on leave while receiving GTG support, please contact Brian Giebel (bgiebel [ a t ] uw.edu) with information about your plans. In the past, Trainees who have decided to go on leave for six months or less during their period of support have generally been able to resume grant support upon their return. However, each case must be considered individually within the context of available funding on the grant. We cannot guarantee that you will be added back. While exceptions are possible under unusual circumstances, trainees who end up being away for longer than 6 months typically are not added back to the grant upon their return. Please note that training grant travel funds can only be used while you are supported by the grant. They cannot be accessed thereafter. Please be aware that if you take personal time before or after the conference and this results in a higher airfare, you will be asked to reimburse the difference to the university. 2. If possible, provide an estimate of all travel costs: When possible, the UW travel office prefers that we put all travel components on a single purchase order. What this means is that when you are ready to book your flights, please also provide an estimate on your other expenses to Brian or whoever is arranging your travel so that they may all be included on the same purchase order. This would include items like conference registration, hotel, etc. Meals, if not provided by the conference, will be calculated at standard per diem rates. If this isn't possible, continue to step three. 3. Book your travel: The department must pay for flights and conference registration up front. Please do not pay for these items on your own and then ask to be reimbursed. Once you have checked in with Brian and are ready to book your travel, please follow the steps below. Contact the current agency of choice, Tangerine Travel (http://www.vacation.tangerinetravel.com/group+and+corporate+travel/). Please be sure to let them know this will be paid by UW Genome Sciences. A purchase order will need to be submitted via PurchasePath in order to pay for your flights. You can do this, or it can be done by either the person in your lab who does purchasing or by Brian. Just let whoever you choose know once you've contacted Tangerine. To pay for your conference registration, once the purchase order has been submitted, either fill out the registration information online (if it can be saved via a user name / password) or provide it in person to one of the purchasing staff (Gloria or Helena) in the GS fiscal office (Foege S-250). 4. Reimbursement: We will need a copy of your flight itinerary and conference schedule in order to process any reimbursements. Lodging and meals will be reimbursed after your return from the conference. Receipts are required for lodging reimbursement. If your lodging costs are higher than the allowable per diem rate, please include a brief explanation (e.g. it was the designated conference hotel, only place you could find space, etc) along with your receipts. If you are sharing a room, please be aware that this may complicate your reimbursement. Ideally, you should obtain a separate receipt for your share of the lodging, or at the very least, the receipt you submit should have your name on it. In a case like this, you would do well to consult with the GS fiscal staff before departure. Meals will only be reimbursed if they are not provided by the conference, and will be reimbursed at standard per diem rates. Since per diem rates are used, you do not need to save meal receipts. If you choose to skip a conference meal and instead have that meal on your own, you cannot be reimbursed for that particular meal. You will need to provide receipts for ground transportation.
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