Procurement Services Guidelines
UW Procurement Services

Link to PurchasePATH
PurchasePATH

Forms/Instructions
PurchasePATH quick reference guide
Training reference guide for PurchasePATH

Direct purchasing questions and requests for PurchasePATH access or training to Kim Chen: kc4 [ a t ] uw.edu

Orders to suppliers that will be charged to Genome Sciences budgets must be submitted via PurchasePATH, our web-based purchasing system.

Orders > $10,000
A "Sole Source" purchase means that only one supplier (source), to the best of the requester's knowledge and belief, based upon thorough research, (i.e. conducting a market survey), is capable of delivering the required product or service. Similar types of goods and services may exist, but only one supplier, for reasons of expertise, and / or standardization, quality, compatibility with existing equipment, specifications, or availability, is the only source that is acceptable to meet a specific need.
A sole source justification is required for every purchase over the direct buy limit (currently $10K) unless the purchase is being competitively solicited.

Purchasing Ethics/Conflict of Interest:
Anyone involved in the vendor selection process should also be aware of the following rules regarding accepting items from vendors.

"No employee may accept, directly or indirectly, any compensation, gratuity, or reward from any other person beneficially interested in the contract, sale, lease, purchase, or grant"

"No employee shall, directly or indirectly, ask for, give, receive, or agree to receive any compensation, gift, reward, or gratuity for performing, omitting, or deferring the performance of any official duty"

M&E Tax Exemption
Equipment purchased for certain University research may qualify for a sales tax exemption.  To qualify item must have unit cost of $200 or more, have a useful life of more than one year, and be used for research.
Include the M&E Tax Exemption Statement on your Purchase Path Order.
More information on Machinery and Equipment (M&E) Sales Tax Exemption:  M&E Tax Exemption - EIO Website

Reimbursement Requests:

Any reimbursement request must be submitted to purchasing no later than 60 days after the date of purchase. All reimbursements are required to be submitted with a clear, itemized receipt to the PurchasePath requester and must be approved by budget manager before reimbursement can be made. If a receipt is lost, the individual requesting the reimbursement will need to go to the orignal vendor to obtain a duplicate receipt.

Genome Sciences Receipt Policy $75 and Under

Travel:

Policies and Procedures - Travel Services

Direct questions to gstravel [ a t ] u.washington.edu

FY26 Blanket Travel Approval

GS Travel Instructions

Non-Employee Travel Claim Form – Completed form must be attached to Purchase Path order for non-employee travel reimbursement requests.

UW Travel Services