Facilities FAQs

Question 1: What do I do if my equipment room significantly overheats on the weekend?

Question 2: How do I make sure my new very large piece of equipment is delivered to the correct room?

Question 3: What should I do if someone I don't know is trying to get on an elevator or enter a secure door behind me?

Question 4: What do I do if I feel threatened and I can't speak freely to ask for help?

Question 5: Am I required to have asbestos training?

Question 6: How do I recycle used batteries?

Question 7: How do I adjust my office chair so that it is comfortable?

Question 8: Where can I turn in lost and found items?

Question 9: Do I need to clean the hard drive of my computer before surplussing?

Question 10:  What is the protocol for using employee kitchens?

Question 11: How do I recycle Styrofoam blocks, packing “peanuts”, plastic film, and plastic pipette tip boxes?

Question 12: Does Genome Sciences have a lactation room?


Question 1: What do I do if my equipment room significantly overheats in the evening or on a weekend?

If you are experiencing an urgent maintenance issue in WH Foege after 5:00pm weekdays or anytime on weekends:

Call UWPD’s non-emergency number, 685-8973 (685-UWPD). Your request will be forwarded to FOMS (Facilities, Operations, and Maintenance Specialists). A FOMS staff person will come to the building to check on the problem.

When calling in an emergency, clearly provide the following information:

1. I have a RESEARCH AREA (heating, cooling, etc.) EMERGENCY, and I need immediate assistance from Facilities Services.

2. The problem is located in South Foege [ROOM NUMBER].

3. My name is [YOUR NAME].

4. I can be contacted at [PHONE NUMBER].

5. The problem is [briefly describe problem: room too hot; equipment failure, etc.]

Here is the link to the FOMS website:
http://www.washington.edu/facilities/ops/foms

Question 2: How do I make sure my new very large piece of equipment is delivered to the correct room?

Work with your vendor at the time you place your order. Request the shipper provide an inside delivery to the specific room you would like the equipment placed. Explain that Foege does not have a freight elevator or a pallet jack. Our elevator carries people and boxes but not pallets. The elevator door dimensions are 7’ X 4’8”, and the length of the elevator is 8’6”.

Make sure the shipping company calls you prior to delivery so that you will be onsite to accept the delivery. Padding for the walls of the elevator is suggested for very large items. Email gsadmin [ a t ] u.washington.edu at least one day in advance to request padding.

Occasionally a vendor isn’t able to make an inside delivery. Contact gsadmin [ a t ] u.washington.edu 7-10 days before the delivery date. We will arrange to have UW Moving Services transport the piece of equipment from the loading dock to your room. Your lab will need to provide a budget number.

Question 3: What should I do if someone I don't know is trying to get on an elevator or enter a secure door behind me?

All GS staff and faculty are responsible for maintaining building security. If someone you don’t recognize gets on the elevator with you or tries to enter a secure door behind you, politely ask them to use their Health Sciences Access card. If they don’t have an HSB card, direct them to the lobby phone on the first floor where they can call the lab or the GS Admin Office for access. Report any problems to S250. If the situation is serious, always call 911. 


Question 4: What do I do if I feel threatened and I can't speak freely to ask for help?

Should you or others feel physically threatened and it is safe to use a campus phone, call 911. If you can’t speak freely but co-workers are nearby, say the code words, and they will call 911 for you. If you have forgotten the phrase, ask your supervisor or stop by the S250 Admin Office.


Question 5: Am I required to have asbestos training?

Yes, asbestos training is required for UW employees. This includes ALL staff, faculty, post-docs, grad students, and paid undergrad employees.

You only need to take the training once and it is available online: http://www.ehs.washington.edu/pubcookie/train/asbestosg/index.shtm

Question 6: How do I recycle used batteries?

Question 7: How do I adjust my office chair so that it is comfortable?

For Steelcase Criterion chairs:
http://www.steelcase.com/en/products/category/seating/task/criterion/pages/overview.aspx

For Steelcase Leap Chairs:
http://www.steelcase.com/en/products/category/seating/task/leap/pages/adjustability.aspx

Question 8: Where can I turn in lost and found items?


Question 9: Do I need to clean the hard drive of my computer before I contact gsadmin [ a t ] uw.edu about surplussing it?

Yes, DBAN is the recommended data wiping software: http://www.dban.org/

Question 10: What is the protocol for using employee kitchens?

Custodial Services cleans the sink and sweeps the floor daily. They periodically clean the floor. They do not clear out the refrigerator or clean appliances. Kitchen users must take responsibility for keeping the shared kitchens clean on a daily basis.

Kitchen Users:

Question 11: How do I recycle Styrofoam blocks, packing “peanuts”, and plastic film?

Labs, not the custodians, are responsible for taking styrofoam, packing peanuts, and plastic film down to the loading dock.

1. Styrofoam:
Recycle styrofoam blocks in the large bags provided in the recycle closets. Remove any tape or labels. Take full bags to the loading dock and leave them near the recycling totes. If more bags are needed, email gsadmin [ a t ] uw.edu. Note: Large blocks do not need to be bagged. Stack them neatly on the dock.

2. Packing peanuts go in their own bag and can't be mixed with styrofoam. Take full bags to the loading dock.

3. Plastic film:
Plastic film and punctured plastic balloon packing can be placed in the plastic film recycling box.  Take full bags to the loading dock.

4. Plastic Pipette Tip Boxes and Trays:
Some, but not all, manufacturers recycle tip boxes and trays. If you are unable to recycle through the manufacturer, tip boxes and trays may be put in bins labeled “Mixed Containers Recycling”.

https://facilities.uw.edu/bsd/procedures/tip-boxes

Question 12: Does Genome Sciences have a lactation room?

S250D and S340C are multi-use rooms available for Genome Sciences staff. Sign-up sheets are posted on the door.

Alternatively, the shower rooms in the women’s restrooms on Floors G, 2, 3, and 4 can be used as lactation rooms.